Author Archives: rsvpBOOK

Plan A Family Friendly Event Using Event Planning Software


If you are a non-profit organization, there is a good chance that a lot of your organization’s budget is based on a handful of fundraising events throughout the year. The more successful and popular your fundraisers are, the more flexibility your organization will have to expand the services they offer to the community and make a bigger impact.

One important strategy for maximizing your fundraising capabilities is to evaluate your fundraising events as a group. When you think about the major fundraisers you plan, does each event offer something different and unique, or do all your events target the same audience while striking the same tone?

If all of your events are formal parties, try expanding your reach by planning a family friendly event that is more casual. Some donors really enjoy having an event they can bring their kids to, because it saves them from trying to find a babysitter, and it allows them to spend quality time with their children, while supporting a great cause.

Many organizations have a lot of luck with carnival style events, where families purchase tickets to play games for small prizes. A carnival event can be combined with a live or silent auction that can raise a lot of money.

You can simplify the planning process by using event planner software that helps you send out invitations, take online payments for tickets, encourages your guests to share the event to their social media pages, and offers an efficient solution for gathering guest feedback once the event is over.

To learn more about event planning software, please create a trial account today. We’d love to help you plan the most successful events possible.

After-Event Checklist Including Online Event Management


The hard work of planning your big event is finally all done. The guests had a great time, and everyone agrees that the event you planned was a huge success.  Now that the clean up is all finished, there are a few things you can do to simplify the planning process for the next event you want to throw. Here is our list of after-event activities you can do to make the next event even easier to plan.

  • Send a Survey Out to Guests. Give your guests a chance to let you know what they liked about your event, as well as any areas for improvement. They might have ideas that will make your event even more successful in the future. Surveys are a snap when you send them out through after your event.
  • Add Guests From this Event to Mailing Lists: Your next event will be even more well-attended if you are able to invite everyone who attended this event to your next events. Keep them informed about anything important happening with your organization by adding them to your company or organization mailing list. Online event management makes this task simple and easy.
  • Send Out Thank You Notes: Graciously thank anyone who helped plan your event, as well as anyone who donated items for the event or gave donations at the event. A little thank you goes a long way toward getting future support. If you used online event management you can also send out a standard thank you to everyone who attended your event.
  • Evaluate the Event. While the event is still fresh in your mind, evaluate your successes and failures. Could this event be turned into an annual event? If so, what would you like to change? Are there any processes that could be streamlined?

If you want more information on an online event management system that will make planning all of your events efficient and stress-free, please sign up today.

Top Benefits of Online Event Management


It’s that time again. Your non-profit is ready to schedule another event and you’re probably feeling overwhelmed by all the work ahead of you. How about making things simpler and more efficient this time, with online event management? Here are some of the benefits:

  • Less paperwork to keep track of. With online event management, every step of the process can be completed online. From sending invitations to taking attendance, you don’t have to worry about all of the piles of paper. When you’re ready to plan a future event, you can use all of the information stored, if necessary.
  • rsvpBOOK allows you to create a custom website. You don’t need to be a programmer to create your registration website. You simply fill out forms. You can choose your required fields, choose a design theme, as well as customize font sizes, colors, and page layout. While creating the website, you can produce a mobile app for your event.
  • Online payment processing. With rsvpBOOK, you won’t have to do all of the legwork when processing payments. Invitees can enter their own information into the system, this can include credit cards as well as PayPal. If you do want the option of accepting mail-in checks or payment at the door, you can still easily log the information. You can view transaction data and run sales reports when you need them. Registrants can save their information, create a password, and complete their registration on a future visit to the website.

Your time and manpower are precious commodities, so use them wisely. Sign up today to learn more about our event management software.

Event Planning Software and Lead Generation


Many companies use websites as their main lead generation tool. But fields that require greater person-to-person communication find events more powerful lead generators than stand alone sites.

Unlike online visitors, event attendees are committed members of your target audience. When at a conference, future leads are fully present and enthusiastic about vendors, networking opportunities and gaining knowledge in their field.

Event planning software leverages attendee enthusiasm and helps to create a rewarding event experience.

Channeling Attendee Enthusiasm

Nothing deflates a conference experience like a poorly planned schedule. Event management software provides attendees with updated,individually tailored mobile schedules and helps keep enthusiasm strong. From event registration to special sessions, keynote speakers and off-site entertainment, event planning software provides vendors and attendees with planning tools that streamline and highlight relevant sessions.

Networking and Lead Generation

As an event organizer, you want to know as much about event attendees as possible. You aim to increase the data in your marketing stack, follow-up with potential leads and establish solid audience analytics. Registration data provides the information you need to scale future events and generate even more leads.

Gathering data with online registration and mobile registration apps is organic to the conference experience. In addition, networking, whether through mobile event apps or online forums, also results in an exchange of valuable information that feels social and collaborative.

Provide a Shareable Experience

You’d like your conference attendees to share your product via social media. Event planning software offers event managers mobile event app options that encourage social exchange between conference attendees. Attendees tweet, share and snap social experiences. Choose a platform that integrates with your established social media platform.

Getting started with event planning software is easy and rewardable. Please try rsvpBook today.

Insider Advice to Select the Right Exhibition Design Company

by Reno Macri

When planning an exhibition, businesses place a strong emphasis on exhibition stands, as getting the right design can go a long way towards attracting visitors. It is understandable, therefore, that many companies pay out for the services of a specialist design company, with previous experience in this area. However, with so many companies to choose from, picking the right one can be a long-winded task in itself. To make the process easier, here is an insider’s guide to selecting the right design company for your exhibition needs.

Establish Criteria

Before the selection process itself, it is crucial that you set out exactly what you are hoping to achieve with your exhibition and how you want to achieve it. This includes establishing a clear budget, deciding which exhibition(s) you are attending and deciding exactly what you will be exhibiting. If you are attending a huge trade show to exhibit a new product and have rather ambitious requirements, it may make sense to try to work with a respected international exhibition company, whereas if you are just attending a small local exhibition, you may only have fairly modest design needs and a smaller company may suffice.

Conduct Research

Once you have a clear idea of what it is you are looking for, you can begin the preliminary research process. During this stage, you should use the internet and any other resources at your disposal to find out about exhibition design companies in the local area and beyond, so that you can create an initial short list. Visit company websites, look for information on their past projects, and try to get a feel for their values to see if they are in line with yours. You should not, however, rely entirely on their own website. Try to find reviews or feedback from clients and see if you can narrow your search down to the five or six most suitable businesses.

Make Enquiries

After creating a short list of possible exhibition design companies to turn to, the next step is to make some enquiries. At first, the questions you ask may be fairly superficial, but as your interest becomes more serious, you may consider drawing up a formal Request for Qualifications (RFQ). At the minimum, you should ask for:

  • An overview of services provided
  • A portfolio detailing successful projects
  • Proof of financial stability
  • References from clients

Set Up a Meeting

If your enquiry phase goes well, references come back positive and you have a good overall impression, it is time to meet face-to-face and take the discussions to the next level. It is during this phase that you should start to get a clear idea of whether the design company is right for you.
essentially, you can treat this meeting in much the same way you would treat an interview. One trick is to ask them behavioural questions so that you can assess how they deal with certain situations. Past behaviour is our best indicator of future behaviour, so find out about their previous work, previous problems, how they dealt with issues and so on.

Hire the Best Fit

Assuming your dealings with companies have been positive, it is time to choose between them and the most important thing is to select the company which is the best fit with your business. This means that their values are in-line with yours, that their services fit into your price range and that they are able to meet your requirements. “Another thing to consider is whether the interpretive firm is also asking you questions,” says Betty Bennan, President and Founder of Taylor Studios, Inc. “Fit goes both ways. Additionally, it shows they have done their homework and care about the project. You want a partner that is concerned about your needs, wants and results.”

Author Bio

Reno is a Director of a leading exhibition and event company Enigma Visual Solutions, specialising in exhibition stand design, retail designs, interiors, graphic productions, signage systems, event branding, conference set design and much more. He specialises in experiential marketing and event productions. He enjoys sharing his thoughts on upcoming marketing ideas and design trends. You can follow him on Twitter.