Let Online Event Registration Contribute to the Success of Your Next Non-Profit Event

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Planning a non-profit event necessitates using time wisely. One great contribution to effective time management is online event registration. Consider just a few reasons why:

  • Online registration takes away the need for personnel to manually transfer information. After paper and email registration, the registrants’ information is usually typed into a database to ensure everything is in one file. Online event registration captures registrants’ information from the source and you don’t need to retype it. This reduces possible data entry errors since the information goes directly from the person into the system. Registrants can receive email confirmation.
  • There’s no need to spend time on the phone taking payments. Registrants enter own their credit card information quickly and securely. This also reduces possible errors entering long credit card numbers.
  • All the information is at your fingertips and you can arrange it into custom reports as needed. This is a useful way to analyze demographics and review sales summaries. Additionally, you can easily send the reports to other members of your organization.
  • Since all of the information is already in the system, you can use it to create badges and certificates for your event. Our services include these options.
  • When you’re ready to plan future events, you can use the information to generate mailing lists based on interests or past activities. You can save hours of time that you would’ve spent sifting through mounds of information.
  • You can easily manage follow-up with attendees with post-event surveys or other information.

Try rsvpBOOK today for your event registration.

Non-Profit Event Management for a Contest Based Fundraiser

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Non-profits work hard to serve their community, but sometimes it feels like they work even harder to raise the money they need to offer their services. If you work for a non-profit organization you know how frustrating it can be to feel like you are always struggling to make ends meet.

A successful non-profit usually has at least one fundraising event every quarter, some non-profits have fundraising events even more often. However, you have to be careful to target different groups in the community with each of your fundraising events so the same donors don’t get burnt out on giving.

One idea to extend your reach is to host a contest. It can be a pageant, a talent show, an eating challenge or a cooking competition. Charge a hefty entrance fee to all participants and encourage participants to seek out sponsorships to cover the registration fee. Local businesses are more likely to sponsor contestants when they know the registration fee will go to a non-profit organization. In addition to raising money through the entrance fees, you can also charge a ticket fee for attending the event. The friends and family of the contestants will all want to support their loved one, so this even reaches a different group than your normal donors. Some of the audience members may turn into regular donors when they hear about the great work your organization does in the community.

Make the planning easy for yourself by using online non-profit event management software. Your guests can rsvp online and purchase tickets all through your website. You’ll receive reports about your attendance so you can be sure to invite guests back the next year or to future events.

For more information on an affordable, simple to use event planning solution, try rsvpBOOK today.

Event Planner Software For Small Non-Profits

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For the small or new non-profit organization, planning an event can be a real nightmare. There are so many things to keep track of, and even more that needs to get done, that often a small group just does not have the number of people it needs to do the job right.

Event planner software is the real solution your small non-profit needs to succeed at any type of event, no matter the size. The right software, backed up by knowledgeable experts and a huge database of helpful articles, will make your huge event manageable by one or two people, so even your little group can dream big for its next event.

Choosing the right event planner software is extremely important even for the largest corporation, for your small group it becomes the difference in having an event at all. The software you choose needs to be rich in all the right features, not just pretty pictures with little support.

Features you should insist on include

  • Different types of registration on the included website. You should not be limited to just individual registration, groups might want to register together to get a discount, and you absolutely must have table registration possible if you are planning for a fundraising dinner.
  • Setting up sessions, classes or workshops for your events often help sell the event itself, so your planner software should have several ways for you to set up and include, either as a package or individually, these items for your event.
  • Online payment processing that is secure is a must, there is nothing more important than knowing your event goers and their financial information are safe.
  • Integrated tools to speak to your event goers in all the standard social media outlets and email. You need to be able to send information to your customers, and you need them to spread the word to their friends about your event.
  • Management tools that make every event easy to start, run, finish, and analyze such as extensive support capabilities, custom reports, personalized badges, and automatic reports.

Try rsvpBOOK today and get all of this, and so much more than you ever imagined, for your next event.

Make Use of the Same Template with Event Planner Software

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Planning an event is often just as difficult as its execution. However, the planning aspect is so crucial because you need to get people to the event in the first place for it to be successful. Although it is possible to organize everything on your own, you will end up putting in more time and effort than you need to. Alternatively, you can invest in event planner software to handle most of the heavy workload.

Focus on Creating an Excellent Template

With this kind of software, you can create numerous templates for your events. However, making new templates for each event can lead you to creating basic and not-so-attractive event registration pages. When you are able to use event planning software that allows you to use the same template for multiple events with ease, you can devote lots of time and effort into creating a great template to use regularly.

Make Adjustments as Needed

After creating a template and going through your first event, you might want to make a change or two to the template based on feedback from your attendees. Since you can use the software to create surveys that can help you gather this kind of valuable information, you can easily make the right changes.

Maximize Your Efficiency

Without having to worry about multiple templates, along with the fact that making adjustments is pretty straightforward, you can feel confident that you are spending your time as efficiently as possible. With a non-profit organization, efficiency is essential, as long as the quality of work is still high.

If you want to save time, effort, and money with event planning, try rsvpBOOK today.

3 Ways List Segmentation Can Boost Your Non Profit Event Registration

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Most nonprofits today are familiar with the for-profit business concept of list segmentation – the breaking down of a list of targeted customers according to any number of specific criteria.

And most nonprofits are not only familiar with this concept but also practice, to some extent, list segmentation of their electronic and print donor communications.

While actions taken by the donor and donation amount are the most common segments tracked by nonprofits, you can increase your nonprofit event registration and your event ROI with a little creative use of list segments.

To get your creative juices flowing, first you’ll need to import your own mailing and members lists or list segments into your rsvpBOOK Admin Dashboard. You’ll use these lists to create highly targeted email invitations for your nonprofit event. Registration takes place online; attendees just click the link provided on your invitation email. Direct other invitees to your online registration page from your print announcements, flyers, and direct mail invitations.

Here are just three ways rsvpBOOK helps you boost the response rate to your event invitations, using donor list segmentation:

1. Test, test, test

Let’s say you’ve used your donor management software to filter your in-house contact list by individual donors, corporate sponsors, and volunteers. Because you can create a fully customized email invitation for each of your list segments with rsvpBOOK, you then create and send a unique email invitation to your contacts for each segment.

rsvpBOOK tracks the open rate of each version of each email invitation sent and tells you if an invitee clicked the link on the email, which directs invitees to your nonprofit event registration page.

But you can go even farther than just tracking the response rate for each segment in your contact list. Before sending out all your invitations, test how well two versions of one email invitation perform in each segment, using two different email subjects and leads. Send the higher-performing email invitation to the rest of your contacts in that segment, for an overall higher event invitation response.

2. And the survey said…

As mentioned earlier, the most common segments tracked by nonprofits are donation amount and the actions taken by a donor. Not sure how or what else to do to track or further segment your donor list? Pre- and post-event surveys help get relevant data about your donors – from your donors.

And that survey information will help you segment your list more effectively.

While it’s vital to keep accurate contact information for each event participant, use surveys to gather a few new tidbits that can help give your event or next fundraising campaign precision focus.

Some typical data to gather during the event registration process are name, address, telephone number, and event-specific details like meal preference.

Other data you might try to gather through surveying invitees might include age, income, education level, geographic location, marital status, children and their ages, homeowner or renter, job title, and how they prefer to receive future communications from you.

Routine demographic data tells you facts about your donors. Then there’s this other thing called psychographics.

Psychographics – subjective information about what motivates and interests your donors – are collected using rsvpBOOK’s customizable surveys either before or after your event.

Survey your event attendees before your event to gather revealing psychographics about donor gift-giving behaviors, life values and attitudes, or their favorite news source.

Further analysis of survey results helps you develop detailed donor personas – that is then used to create highly targeted event communications for each segment.

Customized event invitations emailed for smaller groups that share a common element stand a greater chance of success – which means a packed house for your event – than generic invitations sent to a large group of invitees.

3. More segments = more custom event invitations = more response

Remember the earlier scenario where you used your donor management software to filter your in-house contact list and create several segments?

Drill down those basic segments even further to create additional list segments.

And each segment gets a tailor-made invitation that will get your event higher responses.

Further segment your individual donors by amount – those that gave less than $100 last year, those gave between $100 and $500 last year, or even those that didn’t give at all last year.

Segment corporate sponsors further by event or program sponsored. Smaller foundations, civic groups, and government entities or other partners are individual segments to group together for a special invitation (or two for testing).

Volunteers and board members (past and present) represent another segment of your contact list to send a unique event invitation and surveys.

With a little imagination and advance planning, focusing on segments of your contact list not only boosts response rates for your event, but helps you get to know event attendees better, too.

And the better you know your donors, volunteers, and sponsors, the better all your communications with your contacts will become.

Try rsvpBOOK today and see for yourself how list segmentation boosts your nonprofit event registration.