Tag Archives: Event Management Software

Check-boxes or Radio Buttons?

Check-boxes or Radio Buttons?

Checkboxes

How do you choose between check-boxes and radio buttons? One is square and the other is round; which fits your event registration website? There is more to choosing than just looks or your favorite shape. Choosing the right option will decrease confusion for your registrants and increase the accuracy of your session selections.

Check-boxes in a group of sessions allow 1 or more to be selected while Radio Buttons allow only 1 selection.

Examples:

  1. If you have sessions that occur on different dates OR at different times, then you will want to place them together in the same group AND use check-box selection – allows more than 1 to be selected .
  2. If you have more than one session that begins at the same time, then you will want to place them together in the same group AND use radio button selection.

How do I decide how to Group my Sessions?

Grouping your sessions correctly is the key to insuring that your registrants are not confused by the selection options. A couple of general rules:

  1. If you have sessions that start at the same time, make it impossible to register for more than one session – put all of these sessions in one group.
  2. If you have sessions that start at different AND non-overlapping times, then you will want to make it easy to pick as many as sessions as they want – put all of these sessions in one group.

Tips

  1. There cannot be check-boxes AND radio buttons in the same group.
  2. If you require attendance at a session, then this session should not be in a radio button group with other sessions.
  3. You can require attendance at the session level; however, …
  4. Do not place 2 sessions, each requiring attendance, in a group with radio buttons

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Are you asking questions on your registration page?

Are you asking questions on your  registration page?

If you’re organizing an event—like a conference, a fundraiser, a training seminar, or a professional event— asking the right questions is critical and can determine the success of your event.  With an online registration tool like rsvpBOOK.com, you can ask the important questions to registrants easily. Not only will you save time but your guest will love providing all pertinent information before the event.

Lets face it, you will need the information in order to increase your chances of having a successful event.

What are good questions for event registration?

Some people are unaware of the types of questions that are useful when managing your event. Capturing useful information from your registrants can substantially affect the quality of your event management tasks.

These questions are intended to give you ideas about what questions can be useful to you.

FLIGHT ARRANGEMENTS GROUP ARRANGEMENTS HOTEL INFORMATION MISCELLANEOUS REGISTRANT INFO

Benefits of using rsvpBOOK.com to ask questions

  • Capture additional registrant information using  customized questions you create
  • Use conditional logic to display different questions based on specific responses
  • Use conditional logic to display Sessions and/or Sales Items based on question responses; can be used to display different sessions and sales items to different registrant types, for example guests, sponsors and exhibitors
  • Design your question responses using text fields, radio buttons, check-boxes, and drop-down menus
  • Show different questions for each registrant type
  • Organize and display your questions using section headings
  • Specify whether or not responses are required or optional
  • Easily export question responses to any spreadsheet program using our standard reports
  • View responses by question or by registrant
  • View and download attendee responses, easily filter by any specific question, such as arrival time, meal preferences, lodging arrangements
  • Use our standard reports or create custom reports to meet your specific needs.
  • Easily share question responses with vendors and include only the information they need. All reports are accurate in real time; send to the caterer, the hotel, the shuttle company, colleagues and managers

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Event Management Software Can Make Your Event a Success

Event Management Software Can Make Your Event a Success

Success

In event planning the devil is in the details and event planners must track and manage a myriad of detail. Registration detail, session details, special events, all bring with them their own set of information that must be tracked.

In the past that data was managed on paper, then some event detail could be managed by spreadsheets, but today much of the data can be tracked using event management software.

Event management software makes it easier to enter data, track data, manipulate data and create reports. Good event management software makes it easier on management, event planners and attendees to find important information quickly.

Here is a short list of some of the ways event management software helps manage event details.

  • Online event registration. Most event management software helps the event planner easily create event registration websites. These websites provide an invaluable service in helping attendees register and pay to attendee the event. Self-registration reduces event costs and reduces data entry mistakes.
  • Session Management. Many events have multiple sessions and more sessions requires increased data management. Event planners must track session times, dates, locations and attendees as well as speaker data. Using event management software makes the process of creating, managing and publishing events easier for all.
  • Event Reporting. Reporting is the key to success. Understanding the number of registrants, session attendance, event feedback all provides valuable information to planners and management. Event management software has both standard and custom reporting systems, making the process of reporting much easier.

This is a very small list of the data that is managed by event management software but event this small set can make event management easier.

Event management software is a valuable tool for event planners. The software helps manage event data and provides an easier way for event management, planners and attendees to get valuable event information quickly.

 Discover how rsvpBOOK helps make managing your event easier.

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Non Profit Discount

Non Profit Hands

We understand that non-profits have unique needs.

 

Non Profit Discount

We offer tools to fit your specific needs, a non-profit discount and support your volunteers every year as they manage all of your events. In addition to our standard set of event registration tools, we offer special, unique tools to fit your donation and volunteer capture needs.

 

Specific Tools

 

    • Banquet Table Wizard – setup tables: sell tables and seats
    • Set up Table Captains so that they can manage their own registrants
    • Assign registrants to tables Move registrants from one table to another
    • Assign Table Labels – such as a number, a name or even a table code
    • Set up Table Types – such as VIP, Attendee, Member, Non-member, Faculty, Staff, etc
    • Set up your own prompt verbiage – the prompts lead your registrant through the process
    • Email Marketing – tools to send email messages to various groups, such as: registrants for a certain table type, registrants filtered on a donation amount, etc.
    • Event and Session Attendance tracking – for long term fund-raising efforts

 

Benefit of using rsvpBOOK

 

Our feature-rich event management software can boost your attendance while reducing your workload.

Imagine you have to plan and execute a huge conference for your company or organization and you are feeling overwhelmed. You don’t know where to start because there are so many things that you need to accomplish. You should start with rsvpBOOK! We can save you time and allow you to focus on what really matters — your event’s details!

rsvpBOOK’s event management software is made to make your life easier. By capturing your registrant information online, you get back the time to actually work on your event. It is easy to use and requires no special training.
Email your 501(c)3 to support AFTER creating your event to receive Non Profit Discount

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Spice up your holiday party with these 3 ideas!

Spice up your holiday party with these 3 ideas! 

 

The best ideas for holiday work parties are the ones that make people laugh and smile. Be creative and don’t be afraid to ask your co-workers to participate. You might be surprised at what you can do with a little creativity!

 

Spice up Holiday Party

Gag Gifts

It is much easier to give funny gifts than traditional presents when you are working with a variety of personalities. Popular ideas for gag gifting include finding the worst gift under $5, or having a mystery draw of wrapped gifts where only a few items are actually worth keeping. Just be sure to keep it clean or Monday morning will be awkward!

 

Best Dessert Contest

Normally, I do not recommend asking guests to bring food because it can be disorganized, but a homemade dessert table typically works well for everyone. You should add a few basic guidelines like a registration form to insure you get a variety and enough dessert for everyone to participate in judging. Another way to build the excitement is to add different categories. My favorite category is most unusual ingredient used (be careful, this one could lead to a couple disgusting desserts).

 

Around the World Cuisine

Spice up your food selections by featuring a menu with food from around the world. The most common choices are Mexican, Italian and Asian foods, but don’t forget about traditional Christmas cuisine from places like Costa Rica, Trinidad, Spain and Germany. You can find delicious recipes and ideas online and pass on to the catering company/chef.

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