These rules and regulations govern exhibit displays within the 2025 United Rentals Supplier Show held at the George R. Brown Convention Center in Houston, TX January 4-5, 2025. This agreement may be terminated by URI, without recourse, if the exhibitor violates the rules or regulations set forth herein.


GENERAL CONDUCT
No exhibit should be set up so its arrangement or manner of presentation will obstruct or interfere with the general view or rights of any other display. No exhibit shall extend beyond the official floor plan dimensions or into an aisle. Verbal announcements, phonograph or tape recordings, radios, closed circuit or videotape TV, sound-slide presentations, motion pictures, or other attention-getting devices must not be objectionable, and may be discontinued at the direction of Supplier Show management.

SECURITY OF EXHIBITORS PROPERTY
URI shall have no responsibility for the loss of property of the Exhibitor, or that of its officers, agents or employees, from any cause, including theft, damage, disappearance, accident or other causes. Occupants are encouraged to insure their booth materials at their own expense and have representatives in attendance at all times when the exhibits are open and especially when exhibits are being set up or dismantled, to protect against loss.

APPLICATION FOR BOOTH SPACE
The on-line applications for booth space must be received no later than September 20, 2024.

PAYMENT
Payment is due with your booth application or no later than October 1, 2024.  

CANCELLATION
In the event that an Exhibitor must cancel their participation, a 50% refund will be returned if written notice is received by December 9, 2024. There will be no refunds after December 9, 2024.

EXHIBIT SERVICES COMPANY
Arata Expositions Inc.
4104 LB McLeod Road
Orlando, FL 32811
(p) 407-422-3636 

Exhibitor service manuals containing detailed instructions and order forms will be emailed to exhibitors by Arata Expositions Inc. 45 days prior to the show.

EQUIPMENT LIST APPROVAL
All Exhibitors must submit for approval by URI a list of proposed equipment they intend to bring and/or exhibit at the event. Equipment lists must be submitted for approval via e-mail, no later than November 1, 2024, to your assigned sourcing manager.

NO-SHOWS
If the exhibitor fails to install a product or display in assigned space, or fails to staff the space, URI shall have the right, without notice to the Exhibitor, to take possession and control of the assigned space.

FORCE MAJEURE
URI shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental actions or restrictions, enemy action, riots, civil commotion or other unavoidable casualty.

INDEMNITY
The exhibitor agrees to protect, save and hold URI harmless for any damages or charges imposed for violations of any law or ordinance. Exhibitors shall at all times protect, indemnify, save and hold harmless URI against and from any and all losses, costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitees, arising from or related to said Exhibitor’s occupancy and the use of the Exhibition premises or part thereof, including but not limited to set up, operation, use or possession of equipment. Exhibitor shall not be obligated to indemnify URI for that part of any loss, damage or liability caused solely by the intentional misconduct or sole negligence of URI.

INSURANCE
Exhibitor shall maintain a minimum of $1 million per occurrence / $2 million aggregate in commercial general liability, $1 million each accident in automobile liability and statutory workers compensation during the term of this agreement, and shall name United Rentals, Inc. as an additional insured on GL and AL policies.  Said GL and AL policies will be primary and noncontributory to any coverage provided by URI.