Meetings & Matchmaking

Create and configure a Meeting Program

Choose the meeting experience, registration mode, request behavior, approval policy, duration and turnover rules.

Where to find itEvent Dashboard → Meeting Center

How to do it

  1. Create the Meeting ProgramOpen Meeting Center and create the program with an attendee-facing name and meeting purpose.
  2. Choose hosts and participantsSelect the companies, attendees, vendors or speakers that can host/request meetings.
  3. Set scheduling rulesDefine the available date/time window, slot length, breaks and any per-person limits.
  4. Configure approval behaviorChoose whether requests are automatically confirmed or must be approved by the host/organizer.
  5. Add resources when neededCreate rooms, tables or host locations and connect them to the appropriate hosts/times.
  6. Run an end-to-end testRequest, approve, reschedule and cancel a test meeting, then verify email/confirmation/mobile agenda behavior.

Before you start

Decide who hosts meetings, who can request them, the event dates/times available for meetings and whether requests require approval. For hosted-buyer or company-hosted programs, create the host companies before assigning fixed host resources.

Verify your program

Use test accounts for both sides of the meeting. Request a meeting, approve or deny it when applicable, reschedule it and confirm only approved meetings appear as confirmed agenda items.

Updated for the current rsvpBOOK product experience.